Planning an Amazing Group Trip with Best In Travel – How Does the Process Work?
Planning and hosting a group trip might sound overwhelming at first, but that’s exactly what we’re here for. We’ve streamlined the process so it’s simple, supportive, and designed to set you up for success. From testing your audience’s interest to launching your dream itinerary, here’s how it all works!
Step 1: Start with an Expression of Interest Campaign or Survey 📝
If you’re new to hosting, or considering a totally new destination, this is the ideal place to begin. Running an EOI or audience survey helps you understand what your community really wants, capture valuable emails, and build hype around the idea before you even confirm the trip.
If you’ve already hosted a trip successfully, you don’t always need to do this step. You’ve already shown your audience is willing to book and travel with you. However, EOIs and surveys are still a fantastic tool if you want to:
- Test a brand-new destination 🌴
- Gather extra insights to shape the itinerary 🔍
- Grow and strengthen your subscriber database before launch 💌
A lot of work goes into planning a trip. We spend a lot of time working on details with you, and with our trip operators. And then once the trip is ready, you’ll be putting yourself out there to launch and promote the trip. So making sure that you know the interest is there is important. And while experienced hosts may sometimes choose to skip this step, many still choose to use it strategically.
Think of it less as a requirement and more as a smart growth tool.
😀 Got a great response? Awesome, time to get planning!
🥲 Didn’t get a great response? It might be worth reconsidering your plans before putting more time into it. Get as much feedback from your audience as possible, and we go again!
Step 2: Creating Your Itinerary 🗺️
Here’s where Best In Travel really shines. With almost 800 itineraries to choose from and an extensive database of global operators, we’ve got an incredible foundation to build from.
Unlike many of our competitors who push cookie-cutter itineraries, we pride ourselves on customisation. We love to create trips that are unique to each host – experiences that reflect your personality, your brand, and your audience’s interests.
Whether you want to tweak one of our existing itineraries or design something completely new with our trusted local partners, we’ve got the resources and creativity to make it happen.
Note that the closer you stick to an already-established itinerary, that faster the planning process will be, and the cheaper the trip is likely to be.
Step 3: Plan Your Perfect Adventure ✨
Here’s where the magic happens, and where you’ll know that partnering with Best In Travel to plan your small group adventure was the right choice.
Once we’ve sketched the outline, we dive into the details. Our global network of operators and local experts helps ensure every trip strikes the right balance between sightseeing, cultural immersion, downtime, and value. We’re committed to sustainable travel and supporting local communities, so your trip not only delivers unforgettable memories but also has a positive impact.
The time it takes to plan a trip can vary, depending on the location and the nature of the trip. As mentioned earlier, the closer you adhere to a pre-prepared itinerary, the quicker the planning will most likely be.
Step 4: Finalise Planning & Create Trip Page 💻
With the main aspects of your perfect trip planned – including accommodation, activities, included meals, and of course dates – it’s time to put the icing on the cake. 🍰
We’ll work with you to get the pricing right, which is a balance between finding an attractive price for guests, and ensuring that hosting the trip is financially rewarding for you. For more information on how to price your trip, check out our guide here.
Next, we’ll create a beautiful trip page on our site, showcasing the itinerary, highlights, inclusions, and your host profile – along with the all important booking button. This is also where stunning visuals really matter: if you’ve got your own photos or videos, it makes the trip even more enticing than stock imagery.
👉 Click here to check out our latest trips and see what your trip page might look like!
Step 5: Get Ready to Launch! 🚀
Now it’s time to share your adventure with the world. This is where the EOI and survey step pays off – you’ll already have a warm, engaged list of people waiting to book.
Even if you’re an experienced host, it can be smart to run a final EOI at this stage. With your confirmed itinerary in hand, you can capture even more leads before the official launch. Remember, even the most incredible trips need a solid marketing plan to sell out.
You can find out all about that in our guide to promoting, launching and selling your trip here.
Ready to Start Planning Your Next Adventure with Best In Travel? 🫡
Whether you’re testing a brand-new destination, customising a dream itinerary, or taking a proven trip back on the road, we’ll help you make it unforgettable.
Have questions or want to get started? Reach out anytime at hello@bestintravelgroup.com – we’d love to help bring your trip to life
